Split Invoice Coding Amongst Multiple Periods- Receiving
Receiving – Manual – Multiple Periods, Multiple Properties
View > Receiving > Locate the respective property which houses the invoice to be split
Click the hyperlinked PO # associated with the invoice to split to open the Receiving Entry screen
GL code line items as needed
Scroll to the GL Summary portion of the Receiving Entry screen
If all applicable settings are in place, a hyperlink will appear next to each GL in the GL Summary called Split
Click Split next to the GL needing to be split amongst multiple properties
Click Select Split Locations to select the properties you wish to split the invoice amongst
Select the properties which need to be allocated against the current invoice by clicking the checkbox next to each property > Save
The system will automatically evenly split the invoice amongst the properties selected.
To further split amongst multiple periods for each split property, click the Calculator icon next to each location #
To assign equal amounts to all periods, enter a value in the Amount field at the top of the screen > click Apply
Otherwise, assign applicable dollar amounts in the Amount field for each specific period utilizing the split > click Save
Repeat for additional properties as needed
Click Save
Click Submit to finalize the receiving entry
Receiving – Manual – Multiple Periods, Single Property
View > Receiving > Locate the respective property which houses the invoice to be split
Click the hyperlinked PO # associated with the invoice to split to open the Receiving Entry screen
GL code line items as needed
Scroll to the GL Summary portion of the Receiving Entry screen
If all applicable settings are in place, a hyperlink will appear next to each GL in the GL Summary called Split
Click Split next to the GL needing to be split amongst multiple properties
Click Select Split Locations – if you want to split the invoice amongst multiple periods for the current property, you will need to select the current property in the Split Locations screen.
EX: if an invoice is on property 1238’s receiving screen, you will still need to select property 1238 in the Select Split Locations screen to be able to split the invoice amongst multiple periods.
Select the applicable property > Save
To split the invoice amongst multiple periods for the property, click the Calculator icon next to the location #
To assign equal amounts to all periods, enter a value in the Amount field at the top of the screen > click Apply
Otherwise, assign applicable dollar amounts in the Amount field for each specific period utilizing the split > click Save
Click Save
Click Submit to finalize the receiving entry
Receiving – Import – Multiple Periods, Multiple Properties
View > Receiving > Locate the respective property which houses the invoice to be split
Click the hyperlinked PO # associated with the invoice to split to open the Receiving Entry screen
GL code line items as needed
Scroll to the GL Summary portion of the Receiving Entry screen
If all applicable settings are in place, a hyperlink will appear next to each GL in the GL Summary called Split
Click Split next to the GL needing to be split amongst multiple properties
Click the Excel icon next to Import Split Locations to download the import template
Fill out the template
To split an invoice over multiple periods, fill out the Location Number column, enter the total split per property in the Amount column then enter the appropriate split allocations per period in the Period columns
· Save the template
Click Import Split Locations
Browse for and select the Split Coding template previously filled out and saved
The data from the template will populate on the screen for review
Click Save
Click Submit to finalize the receiving entry